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Finance Assistant

WFP

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Finance Assistant Zambia WFP Jobs in Lusaka Zambia? View and Apply Finance Assistant Jobs in Lusaka at WFP

WFP

WFP seeks candidates of the highest integrity and professionalism who share
our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to
promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian
agency fighting hunger worldwide. The mission of WFP is to help the world
achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure
that no child goes to bed hungry and that the poorest and most vulnerable,
particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. Completion of Degree in
Accounting, Finance, ACCA or in the related functional area is required

Language: General Service (Headquarters): Fluency (level C) in English
language. Fluency (level C) or intermediate knowledge (level B) of another
official language may be required depending on the location of the post or
area of responsibility.

General Service (Field): Fluency in both oral and written communication in the
UN language in use at the duty station and in the duty station’s language, if
different.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and
Headquarters (HQ), and report to the Head of Unit, Chief, Finance Officer, or
the designate.

At this level job holders are expected to take responsibility for completion
of a range of finance/budget related processes and activities requiring some
interpretation of standard guidelines/practices. Job holders are able to
recommend a course of action to staff at various levels and may allocate tasks
to other support staff.

JOB PURPOSE

To support effective delivery of finance, budget and administration support
services in order to facilitate transparent and efficient utilization of
financial resources.

KEY ACCOUNTABILITIES (not all-inclusive)

1\. Assist in providing the procedural and technical support to staff within
the areas of finance and budget, to ensure compliance with WFP financial
policies, rules and regulations.
2\. Monitor monthly expenditure forecasts and provide expenditure reports in
order to facilitate informed decision-making.
3\. Monitor the sub-imprest bank and petty cash accounts regularly, to ensure
that adequate funds are available and appropriately disbursed.
4\. Verify vendor claims, advances and other receivables and observe
appropriate procurement procedures, to ensure that suppliers are paid in a
timely manner and in conformance with WFP finance rules and regulations.
5\. Assist in compiling information from various sources in order to prepare
reports relating to budgets, accounting, finance and statistics.
6\. Retrieve, format and validate information obtained from various financial
information systems and bring any discrepancy or inaccuracy to the attention
of the supervisor and follow up corrective actions.
7\. Perform administrative duties related to the monitoring and recording of
fixed assets, spend on fuel and spare parts for vehicles and generators, to
ensure that the databases are accurately updated.
8\. Maintain the web-based register for all invoices and payment transfers and
record paperwork, to ensure that all documents are maintained and filed in
compliance with WFP standards and guidelines.
9\. Monitor and record all expenses in line with the approved budget in order
to ensure that correct expenditure costs are charged and payments to external
suppliers, cash grants and other supplier invoices are processed in a timely
manner.
10\. Provide guidance and on-the-job training to other support staff, to
ensure services are delivered consistently and to the required standards.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

> Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
> Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
> Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
> Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

> Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
> Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
> Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
> Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

> Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
> Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
> Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
> Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

> Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
> Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
> Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
> Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES

Capability Name*> | Description of the behaviour expected for the
proficiency level*>
—|—
Internal Controls & Compliance *> | Demonstrates basic knowledge of
internal controls, risk management, and monitoring mechanisms and their
applicability to WFP’s critical activities.
Performance Budgeting, Analysis & Reporting *> | Demonstrates participation
in business planning efforts by developing basic project-level budgets and
forecasts, incorporating information from various sources as appropriate to
monitor KPIs.
Resource Management*> | Demonstrates ability to track and compile reports
on HQ and Field staffing and resource usage on a project-level basis.
Financial Mgmt. & Accounting Principles *> | Applies knowledge of financial
and accounting principles and practices to ensure compliance with WFP
policies, applicable procedures and accounting standards.
Supply Chain and Operations Knowledge*> | Demonstrates basic understanding
of WFP programme, implementation, and supply chain principles (including
project modalities & structures).

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Has experience collecting and monitoring financial data on projects and
programmes, assessing financial health and status, and reporting findings to
senior leaders.

DEADLINE FOR APPLICATIONS

Deadline to receive application is 28th March 2021.

Female applicants and qualified applicants from developing countries are
especially encouraged to apply.

_WFP has zero tolerance for discrimination and does not discriminate on the
basis of HIV/AIDS status._

_No appointment under any kind of contract will be offered to members of the
UN Advisory Committee on Administrative and Budgetary Questions (ACABQ),
International Civil Service Commission (ICSC), FAO Finance Committee, WFP
External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other
similar bodies within the United Nations system with oversight
responsibilities over WFP, both during their service and within three years of
ceasing that service._

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