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Operations Officer – Procurement & Contracts

CV People Africa

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Operations Officer – Procurement & Contracts Zambia CV People Africa Jobs in Lusaka Zambia? View and Apply Operations Officer – Procurement & Contracts Jobs in Lusaka at CV People Africa

CV People Africa

Talent Acquisition Specialists

OPERATIONS OFFICER – PROCUREMENT & CONTRACTS

NGO, Lusaka, Zambia

Working with project and administrative staff, the Operations Officer-
Procurement and Contracts will ensure efficient and timely procurement of
goods, services, and consultancies. The Procurement and Contracts Officer will
play a key role in monitoring and ensuring that all contractors, consultants
and suppliers deliver both according to schedule and in a cost-effective
manner.

REPORTING STRUCTURE

Reporting To: Deputy Country Director
Supervision Of: Self
Interacts With: , Project and Administrative Staff

JOB DESCRIPTION

Conduct all procurement of goods and services in line with organizational and
donor policies and procedures
Draft and issue call for proposals and applications, invitations to bid,
tender documentation, bid comparisons determining procurement mechanisms that
will ensure fair and open competition
Review procurement policies against best practice, Organisational, Donor and
Government of Zambia requirements and revise and adjust as necessary to ensure
the organisation is compliant with all relevant rules and regulations
Review all donor contracts and ensure procurement activities in each project
are compliant with donor requirements
Manage and administer all sub-contracts to ensure contractors compliance and
performance, accurate and timely reporting to SNV systems
Liaise closely with project teams to predict and track procurement
requirements ensuring responsive service provision
Draft and issue all consultancy contracts; purchase orders, MOUs, sub
agreements and subcontracts, maintain accurate and complete procurement files
Manage relationships with other team members, partners and relevant
stakeholders, plan all deliverables and activities , review their progress and
address deviations in terms of timelines and quality, based on planning,
deliverables.
Support Business Development and reduce risks for the organisation by
reviewing Terms and Conditions for upcoming contracts and advising management
on areas of risk, implications and compliance issues
Maintain, review and manage vendor relationships in compliance with the
organizations Procurement Policy
Ensure that Assets procured are covered by such applicable warranties,
guarantees, insurance and after sale services
Ensure that Asset received are entered onto the register and are given a code
soon beforehand
Ensure Asset database updates and physical coding both for respective projects
and Country office
Ensure Assets management in terms of insurance covers, transfers and condition
checks

CANDIDATE SPECIFICATION

Experience: 6 years
Level: Degree
Qualifications: CIPS/ZIPS or Degree in Business Administration or Related
Qualification
Software: Job Related
Equipment: Job Related
Knowledge Of: Procurement of goods and services under DFID, EU, US, and USAID
funded contracts or grants.
Skills To: Relationship Management; negotiation skills; communication skills;
analytical skill and ability; interpersonal skills
Ability To: Manage Preferential Procurement and Enterprise and Supplier
Development
Other Requirements: Must be a paid-up Member of the Zambia Institute of
Purchasing and Supply

ORGANISATION

Industry: NGO
Culture: Established
Gender Profile: Mixed
Age Profile: Between 28 and 45

TERMS AND CONDITIONS

Employment: Contract
Location: Lusaka, Zambia
Remuneration: Negotiable

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Email:: joseph@cvpeopleafrica.com

Operations Officer – Procurement & Contracts Jobs in Lusaka Zambia CV People Africa Jobs in Lusaka Zambia? View and Apply Operations Officer – Procurement & Contracts Jobs in Lusaka at CV People Africa

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