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Senior Admin Officer


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Senior Admin Officer Jobs in Chipata Zambia GIZ Jobs in Chipata Zambia? View and Apply Senior Admin Officer Jobs in Chipata at GIZ



The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the
implementing agency of the Federal Republic of Germany for technical and
international cooperation. It offers flexible, sustainable and effective
solutions in political, economic and social change processes. Most of the work
of GIZ is commissioned by the German Federal Ministry for Economic Cooperation
and Development (BMZ). GIZ also operates on behalf of other German ministries
as well as public and private bodies in Germany and abroad. These include the
European Commission, the United Nations, the World Bank and governments of
other countries.

The Agriculture and Food Security Cluster is comprised of four projects, which
are part of the global initiative One World – No Hunger (SEWOH): Green
Innovation Centres for the Agriculture and Food Sector (GIC), Food and
Nutrition Security and Enhanced Resilience (FANSER), Promotion of Agricultural
Finance for Agri-based Enterprises in Rural Areas (AgFin) and Fish for Food
Security (F4F). SEWOH is a BMZ special initiative addressing the two
challenges hunger and malnutrition. In Zambia specifically, the Agriculture
and Food Security Cluster is working on increasing regional food supplies and
promoting access to and better use of financial services in the project’s
rural target areas in Eastern, Southern and Luapula Provinces. Two bilateral
projects in the same sector and with similar target groups and objectives are
also part of the Cluster.

In order to manage the administration and finance in our AgriFood Chipata
office successfully, GIZ is seeking a suitable and experienced candidate for
the position as Senior Admin Officer. We are looking for a committed,
proactive and experienced person with proven experience in leadership,
administration and finances.

The candidate should have excellent communication and organisational skills
and be able to work under pressure. Furthermore, the candidate sets high value
on detail-oriented finance work.

Senior Admin Officer Chipata


Main tasks and responsibilities at Chipata Office:

supervision and coordination of the admin unit in collaboration with Cluster
Finance Manager
coordinating and guiding all administrative and financial processes ensuring
that financial and administrative regulations are complied with providing
administrative services and support for the programme

Supervision & coordination of the admin unit at Chipata Office

The Senior Admin Officer Chipata

supervises and coordinates all support staff as line manager (daily driver
coordination supported by Jnr Admin Officer) & coordinates all admin staff
under supervision of the Cluster Finance Manager
coordinates, tracks and approves travel, overtime and leave requests prepares
and holds bilateral annual staff development talks,

Office coordination and guiding admin processes

The Senior Admin Officer Chipata

coordinates daily office operations with the support of the Jnr Admin Officers
is responsible for facility management of the building and adequate monitoring
of cost sharing of office space among projects

Finance for projects and cluster

The Senior Admin Officer Chipata

is responsible for administrative and financial processes and ensures that
everyone follows the GIZ rules and regulations
supports the yearly expenditure planning and monitoring for projects
prepares and monitors monthly budgets for the Chipata cashboxes and bank
accounts, monitors cash and bank balances
Approves payments for suppliers online and withdrawals for project petty cash
Supervises project receivables management is responsible for checking local
subsidy retirements and providing trainings to local subsidy partners on
retirements if required (supported by Jnr Admin Officer) Other duties/
additional tasks

The Senior Admin Officer Chipata

> monitors the setting up and handling of vehicle and generator logs and fuel consumption sheets
> reviews travel applications and travel claims for Chipata office staff before they are submitted for processing to Lusaka office
> gives advice on travel allowances, transport refunds and event management
> ensures adequate filing (digitally and in paper)
> ensures that computers and software at Chipata Office function properly in collaboration with the IT Officer/consultants
> maintains confidentiality of information
> performs other programme related activities and tasks as assigned by programme management

Qualifications and requirements:

> Minimum of a bachelor’s degree (or its equivalent) in Business Administration, a master’s degree in relevant specialisation preferably finance and/or accounting is an added advantage, e.g. BA, MBA or CIMA.
> Paid -up member of ZICA is an asset.

Professional experience:

> At least 8- 10 years professional experience in a comparable position
> At least 3 – 5 years of proven experience with financial planning and accounting
> 3 – 5 years proven leadership experience
> Broad experience in office coordination and administration
> Previous experience of working at GIZ is an added advantage

Other knowledge, additional competences:

> Strong organisational skills, must be proactive and be able to manage and prioritise workload
> good working knowledge of IT technologies () and computer applications (especially MS Office Word and Excel, accounting software would be an asset)
> fluency in English, written and oral
> experience working in a field office
> strong interpersonal and communication skills
> sensitivity to issues of intercultural relations, coupled with the experience of working effectively in multicultural and multidisciplinary teams
> good knowledge of standard procurement processes
> must be willing to travel within Zambia

The successful candidate will be expected to start full-time employment with
GIZ, on a fixed term contract, as soon as possible. Interested candidates must
send their CVs and cover letters electronically quoting GIZ_AGR_SADM in the
subject line to: by 17:00 hours on Wednesday, 30th June 2021.
GIZ will only assess applications which meet the following criteria:

> Cover letters must be sent in MS Word format, with using font type Arial, size 11. In the first paragraph, please outline your motivation for applying for the position and explain in the second paragraph your experience in organizing admin teams and procedures as well as in detailed oriented finance work such as accounting and controlling
> CVs must not exceed three (3) pages and must be submitted in PDF.
> Certificates, qualifications, etc. must not be attached to the application.
> Traceable references of previous engagements must be provided.

Please note that only applicants selected for interview will be contacted. GIZ
is committed to be an equal opportunities employer, therefore, women and
people with disabilities are strongly encouraged to apply.

Apply Online Now

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Senior Admin Officer Jobs in Chipata Zambia GIZ Jobs in Chipata Zambia? View and Apply Senior Admin Officer Jobs in Chipata at GIZ

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