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We Effect Forensic Audit Services of a Partner Organisation

We Effect

This is a Full-time position in Lusaka, Zambia posted 12/07/2021.

We Effect Forensic Audit Services of a Partner Organisation Zambia We Effect Jobs in Lusaka Zambia? View and Apply We Effect Forensic Audit Services of a Partner Organisation Jobs in Lusaka at We Effect



We Effect is a development organisation founded in 1958 by the cooperative
movement in Sweden. Our core philosophy is solidarity. Our motto is self-help.
We Effect works in more than 20 countries in Asia, Eastern Europe, Latin
America, Africa and collaborates mainly with member-based organisations
consisting of women and men who live in poverty, to improve their living
conditions by working together, defend their rights and contribute to a more
just world. We Effect works in the thematic fields of sustainable rural
development, livelihoods improvement, gender, climate change and adequate
housing and habitat. We Effects’ values are Respect, Transparency, and

We Effect has its Head office in Stockholm, Sweden. In Southern Africa, We
Effect is present in, and implements country development programmes in
Mozambique, Malawi, Zambia and Zimbabwe. The Regional Office Southern Africa
is based in Lusaka, Zambia. For more information, please visit


As part of continued improvement in internal controls and compliance, We
Effect is procuring forensic audit services to be conducted on the on one of
it’s partners under the National Dairy Development Programme project in
Zambia. The forensic audit will be conducted for the period 1st of January
2018 to April 2021.

The project’s mandate is promote and protect the interest of members who are
dairy processors, purveyors and others involved in business in the dairy
industry. Through this project and support from others, the partner has
managed to increase membership and women representation in leadership.
Productivity and income has also increased among the members.

The project is funded by Sida with a total value of SEK8,165,000 to the
partner. The project duration is 1st January 2018-31st December 2022.

The forensic audit is required due to concerns regarding suspected
breakdown in compliance and internal controls based on set organisational
operational policies and procedures pertaining to the partner’s project
operations. The purpose is to:

1\. Discover if fraud or misconduct of funds has taken place and identify
those involved.

2\. Quantify the monetary value of the fraud (i.e., the financial loss
suffered by the project) and present findings to the management of We Effect.

3\. Whether the equipment purchased to improve the livelihoods of poor dairy
farmers belonging to cooperatives in rural areas was delivered to the intended

4\. Whether salary costs debited to the project can be verified by sufficient
supporting documents and are in line with the set Conditions of Employment and
other personnel related policies.

5\. Whether the partner has been in compliance with rules set out as per the
partner agreement.

Scope of the Forensic Audit

The scope of the audit is to conduct a comprehensive analysis of
investigations across the project to identify suspected compliance and control
issues. In addition, the audit will highlight any instances of fraud or other
financial and all forms of misconduct over the period in question.

The key activities will focus on the following:

1\. Identify any instances of fraud or other financial misconduct over the
period in question.

2\. Examine, evaluate and determine the veracity of allegations made and
gather sufficient information and evidence to determine whether the
allegations made are substantiated.

3\. Verify that the project is managed with the requisite care, efficiency,
transparency, and diligence of the agreement.

4\. Review the Internal Control Framework for the project. The review will
include but not be limited to assessing whether internal control procedures
are sufficient to prevent financial irregularities and misappropriation;
approval procedures and delegation of financial authority; segregation of
duties, clarity on roles and responsibilities; reconciliation procedures and
functions; procedures followed for verifying receipt and acknowledgement of
goods and services with agreed quality and timeline.

5\. All procurements in the project should be thoroughly investigated to
establish whether the proper procurement policy was followed by project staff.
The auditor should further verify whether the partner organisation has
provided valid justification/evidence for deviation from policy which has been
approved by appropriate authority. The auditor should use their experience in
establishing the eligibility of questionable suppliers, if any. Where a need
arises, the auditor should obtain comparative prices that would have been
applicable in the same period and assess the potential financial loss.

6\. Assess and determine whether salary costs charged to the project can be
verified by sufficient supporting documents and are in line with the contract
of employment, set Conditions of Employment and other personnel related
policies and documentation.

7\. Review all travel advances and travel claims to establish their
authenticity and if following the policy for Official Duty Travel.

8\. Review and analyse the potential red flags that may indicate inappropriate
financial reporting schemes, misappropriation of assets, inappropriate use of
project assets and expenditures and liabilities for improper purposes e.g.,
vehicle use and fuel.

9\. Establish whether project funds are used for the intended purpose
(including sample visits to project sites or physical inspection of procured

10\. Review all other major expense items with a minimum value of USD 150 in
the audit period to establish their authenticity.

11\. The auditors will also carry out a risk analysis and provide systemised
recommendations, an overview of areas to be addressed to inform the way
forward for the project.

The auditor has the right to suggest changes to the Terms of Reference during
the work based on facts on the ground. However, any changes should be
discussed and approved by We Effect.

Who will be interviewed?

> We Effect Zambia Country Office staff that provide support to the partner organisation and any other relevant We Effect staff the auditor may deem necessary to the assignment.
> Current and former project staff from the partner organisation relevant to the assignment.
> Any other project beneficiaries

The Forensic Audit and Time Schedule

The audit will be conducted over a period not exceeding 21 days starting after
the week of appointment.

The Reporting

The output from the assignment will be a written report with the following

a) Executive summary

b) Methodology

c) Findings with evidence

d) Conclusions and recommendations on improvements

e) Annexes including lists of interviewed persons, supporting documentation
and the terms of reference for the assignment.

Considering the report will be used for decision making, all representations
obtained during the investigations and any other schedules, memos, etc., that
may help the understanding of the audit report should be included as part of
the appendices in the report.

The report shall be signed by the responsible auditor (not just the name of
the audit firm) and title.

The reporting and all other communication in connection with the forensic
audit will be done in English.

The auditor is expected to give a PowerPoint supported presentation on the
report methodology and findings to We Effect.

Mandate and Confidentiality

Information obtained from the interviewees, book-keeping or other gathering in
this assignment should be treated in a confidential manner. The report from
this audit must be treated confidentially. The auditor is entitled and
expected to discuss matters relevant to this audit with only pertinent persons
and organisations. The auditor is not authorised to make any commitments on
behalf of We Effect.

Submission date

The proposal containing the firm’s approach to the assignment, proposed team
and CVs and associated costs shall be submitted to the We Effect Regional
Office Southern Africa by mail at not later than
12th July 2021 at 17:30 hours*> .

The subject line should clearly indicate: Zambia Country Office Partner
Forensic Audit.

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We Effect Forensic Audit Services of a Partner Organisation Jobs in Lusaka Zambia We Effect Jobs in Lusaka Zambia? View and Apply We Effect Forensic Audit Services of a Partner Organisation Jobs in Lusaka at We Effect

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