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Administration, Logistics and Procurement Officer

Plan International Zambia

This is a Full-time position in Lusaka posted 08/01/2022.

Administration, Logistics and Procurement Officer Jobs in Plan International Zambia Lusaka vacancies in Lusaka at Plan International Zambia

# Job Description

Organization Background

Plan International is an independent development and humanitarian non-
governmental organization that advances children’s rights and equality for
girls.

We believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And its girls
who are most affected. Working together with children, young people, our
supporters and partners, we strive for a just world, tackling the root causes
of the challenges facing girls and all vulnerable children. We have been
building powerful partnerships for children for 80 years, and are now active
in more than 70 countries. Child protection is key in all that we do.

Working in Zambia since 1996, Plan International Zambia’s development and
capacity building programmes focus primarily on , Health, Water and
Sanitation, Economic Security and Youth Empowerment, including Child
Protection and Participation. Plan International Zambia has Programme Areas
PAs in; Central, Luapula, and Eastern Provinces including in Lusaka, where
the Country Office is located

We are looking for experienced and vibrant self-starters to fill the following
positions under the Sponsorship and Gift of Hope Project.

ADMINISTRATON, LOGISTICS AND PROCUREMENT OFFICER – CENTRAL 2, LUAPULA 1
AND LUSAKA 1

Position Description:

The position will support the procurement of goods and services, manage
organizations logistics, administration, transport, company assets and the
budget in order to ensure there is value for money within Plan’s procurement
process. The Officer reports and works closely with the Procurement and Supply
Chain Manager, interacts with suppliers to negotiate for goods and services to
be procured in line with the procurement plan. The incumbent gives updates and
reports on the program operations and understands the resources required for
the different programs and projects.

Responsibilities:

–>Receive, review procurement requests and source using appropriate procurement method.
–>Prepare and Facilitate issuance of approved LPOs to vendors and follow ups to ensure quality delivery of goods and/or services.
–>Process payment and ensure documentation is submitted to Finance in a timely manner.
–>Keep proper and an up to date filing system for all procurement documents;
–>Monitor and follow through on commitments and reporting GRN, GRIR as needful;
–>Timely update and enter all related data of purchases into SAP;
–>Timely and accurate submission of all financial documents to SSC Finance by the stipulated date to ensure suppliers/service providers’ payments are done in a timely manner.
–>Responsible for booking tickets and taxis for staff, stakeholders and visitors while ensuring all the relevant approvals have been granted before securing bookings.
–>Maintain a database for all travels and accommodation for staff, visitors and stakeholders for accountability purposes.
–>Assign and manage all vehicles and motorbikes in accordance of PIR fleet policy
–>Follow maintenance, fuel consumption, and annual inspection and insurance policy renewal of each vehicles and report accordingly.
–>Facilitate processes for clearing imported goods from the air or land ports ensuring that customs regulations are followed, and necessary tax exemptions are obtained.

Educational Qualifications and Experience:

–>Diploma in Procurement and Supply Chain Management, Logistics, CIPS, Business

Management or related discipline.

–>A minimum of 3 years work experience in similar role in a reputable organization.
–>Membership to a professional body ZIPS, CIPS.
–>Experience in working with local communities and networking with local implementing partners, and private sectors.
–>Understanding of the various Donor Grants procurement rules and guidelines

Competencies:

–>Communicates clearly and effectively.
–>Logistics, supply chain planning and vehicle logistics coordination.
–>Property and fixed asset register maintenance.
–>Good inter-personal skills and ability to work in multi-national, multi-cultural teams.
–>Ability to help teams think through an issue, prioritize and implement activities, and monitor and measure outcomes.
–>Ability to work under pressure, to tight deadlines, with competing priorities and minimal supervision.
–>Model best practices and excellence in support services delivery to plan and

Apply Online Now



To apply, kindly send through your application letter, copies of NRC,
Qualifications and CV, indicating day time telephone and/or mobile contacts
clearly stating the job title of interest to **jobszambia@plan-
international.org.** Kindly note that only candidates who meet the above
specifications and competencies should apply and applications should reach the
undersigned not later than 21 st January, 2022, only shortlisted candidates
will be contacted.

**_Please indicate the location you are applying for i.e. Central. Luapula or
Lusaka._
All Applications should be addressed to;

The Country Human Resource & Organizational Development Manager

Plan International Zambia

Private Bag 518X, Plot 87A Kabulonga road

Kabulonga.

**LUSAKA.** **We provide equality of opportunity and will not tolerate
discrimination on any grounds. We foster an organizational culture that
embraces and exemplifies our commitment to gender equality, girls’ rights and
inclusion while supporting staff to adopt good practice, positive attitudes
and principles of gender equality and inclusion.**

** **

Administration, Logistics and Procurement Officer Jobs in Plan International Zambia Lusaka vacancies in Lusaka at Plan International Zambia

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