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Administrative Assistant

John Snow Inc.

This is a Full-time position in Lusaka posted 22/12/2021.

John Snow Inc. Jobs in Lusaka Administrative Assistant Carreer opportunities in Lusaka vacancies in John Snow Inc. at Lusaka

# Job Description

John Snow, Inc.

Supporting an AIDS-Free Era

Background

John Snow, Inc. JSI seeks highly qualified and accomplished public health
leaders and providers for the awarded United States Agency for International
Development USAID/PEPFAR-funded Supporting an AIDS-Free Era SAFE Project
in Zambia. The five-year project which is be led by JSI in partnership with
Abt Associates, mothers2mothers, and the Catholic Medical Mission Board, works
to reduce HIV mortality, morbidity and transmission, while improving nutrition
outcomes and family planning integration in three provinces: Central,
Copperbelt, and North-Western. USAID/PEPFAR SAFE will work with the GRZ,
private sector and civil society institutions at the national, provincial, and
district level to increase access to ART for HIV positive adults and children,
reduce the incidence of new infections, improve Nutritional Assessment,
Counselling and Services NACS and family planning services, and increase the
capacity of local health institutions to better serve affected populations.

Position Title: Administrative Assistant

Position Type: Full-time

Location: Lusaka

Job Summary:

The Administrative Assistant will be reporting to the Office Manager. S/he
will provide administrative and logistics support services to personnel for
the SAFE Project. S/he will assist the Office Manager ensure the smooth flow
of the day to day office work.

Primary Responsibilities and Duties:

Assist with all aspects of administrative support to staff, directory
maintenance, equipment inventory and storage;
Assist the Office Manager in ensuring office upkeep in terms of needed repairs
and daily cleaning;
Prepare and manage welcome materials for new staff including: orientation
package, staff ID cards, business cards, office keys, telephone extensions and
colleague contact information;
Manage office filing system and handling official documents confidentially;
Assist to arrange and coordinate staff retreats and office events;
Help in the organization of conferences/trainings/workshops with maintaining
schedules
Coordinate the procurement of materials, supplies and equipment for the
office;
Assist the Office Manager to ensure that staff are well set up and comfortable
in the office and surrounding premises;
Assist the Office Manager in the of the office storage system
including detailed record keeping of inventory levels, and monitoring of use
by staff as appropriately required;
Coordinate all logistical support for staff and consultants including office
setup, hotel accommodation and air ticket booking
Conduct Hotel/Lodges bill/Phone/Internet and Air tickets invoice analysis
Coordinate with Office Manager and other staff to create and maintain
administrative files for the office, keeping consistent and in an orderly
manner;
Coordinate with the Provincial Offices and ensure timely payment for airtime
for Volunteers, Consultants, Strategic Information Assistants and other cadres
on a monthly basis
Assist the Office Manager to ensure safety and daily security of office
premises;
Coordinate the maintenance of all office supplies and equipment, including the
scheduling of routine maintenance, and oversight of outside services providers
except IT;
Assists the Office Manager in managing various service contracts for security,
drinking water supply, generator maintenance, etc;
Follow up on Utility Invoices and ensure that these are processed by Finance
unit in a timely manner
Undertake any other responsibilities, tasks or activities as required by the
Office Manager

Desired Qualifications:

Minimum of a Bachelor’s Degree in Business Administration, Public
Administration or related field, with at least 3 years of office management
experience.
Excellent written and verbal English skills Required;
Strong communication and interpersonal skills;
Experience working with an international NGO preferred; and
Ability to deal appropriately with sensitive issues and maintain a high level
of confidentiality at all times.

Apply Online Now




Email:: saferecruitment@jsi.com

To apply for this job **email your details to** **saferecruitment@jsi.com**

Closing Date : 29th December , 2021.

John Snow Inc. Jobs in Lusaka Administrative Assistant Carreer opportunities in Lusaka vacancies in John Snow Inc. at Lusaka

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