Bilingual Secretary (Arabic)
COMESA
This is a Full-time position in Lusaka posted 27/04/2022.
COMESA Jobs in Lusaka Bilingual Secretary (Arabic) Carreer opportunities in Lusaka vacancies in COMESA at Lusaka All Jobs in Lusaka April 2022
# Job Description
Applications are invited from suitably qualified citizens of COMESA Member
States residing in Zambia to fill the position of Bilingual Secretary Arabic
– GS8.
Purpose of the job
To carry out administrative and secretarial tasks to support the mandate of
the Division/ Unit using one or more COMESA working languages.
Tasks
Support the Director of Division / Chief of Unit in administration and
operational duties of the Division or Unit:
Dressing, editing and formatting various correspondences, memos, forms and
documents; and distributing them through email or mail to other Divisions/
Units or external stakeholders. The successful candidate will provide the
following tasks:
–>Maintaining the diary of the Chief of Unit by organizing and scheduling appointments; prepare meeting agendas.
–>Informing and responding to queries from external and internal stakeholders via email, phone calls or face to face enquiries. Screening phone calls and routing callers to the appropriate party.
–>Developing and maintaining a filing system for leave, attendance, inventory, meetings etc.
–>Filing and updating contact information of internal and external stakeholders employees, suppliers, consultants, Member states contacts etc.
–>Prepare scheduled reports, transcribe minutes from meetings, create presentations, and conduct research.
–>Reconcile expense reports.
–>Coordinate Office Procedures.
–>Develop and review administrative systems for efficiency and effectiveness.
Provide logistical Support:
–>Ensure all technical equipment such PC, scanner, printer is in good operational conditions and undertake preventive maintenance periodically calling for repairs; maintaining equipment inventories; evaluating new equipment.
–>Maintain a clean and conducive working environment by supervising cleaning staff.
–>Anticipating and ensuring office facilities and supplies place and expedite orders for supplies. Facilities include printing paper, pens.
Efficient management of meetings organized by the Division or Unit:
–>Securing well equipped, clean and conducive conference hall with all the necessary facilities in appropriate time
–>Maintaining and updating list of participants and following up with Member States regarding participation when required
–>Preparing documents for the meeting well in advance.
Assist in the travel arrangements for COMESA Staff and other participants of
meetings by:
–>Assisting in securing tickets on time and other arrangements for travel.
–>Performs other job-related duties as directed by Supervisor to achieve Divisional/ Unit mandates
Apply Online Now
URL:: Link to Apply
[ **Submit your CV and Application on Company Website : Click Here**
]https://www.comesa.int/bilingual-secretary-arabic-gs8/
Closing Date : 7th May, 2022.
COMESA Jobs in Lusaka Bilingual Secretary (Arabic) Carreer opportunities in Lusaka vacancies in COMESA at Lusaka All Jobs in Lusaka April 2022
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