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Bilingual Secretary (Arabic)

COMESA

This is a Full-time position in Lusaka posted 27/04/2022.

COMESA Jobs in Lusaka Bilingual Secretary (Arabic) Carreer opportunities in Lusaka vacancies in COMESA at Lusaka All Jobs in Lusaka April 2022

# Job Description

Applications are invited from suitably qualified citizens of COMESA Member
States residing in Zambia to fill the position of Bilingual Secretary Arabic
– GS8.

Purpose of the job

To carry out administrative and secretarial tasks to support the mandate of
the Division/ Unit using one or more COMESA working languages.

Tasks

Support the Director of Division / Chief of Unit in administration and
operational duties of the Division or Unit:

Dressing, editing and formatting various correspondences, memos, forms and
documents; and distributing them through email or mail to other Divisions/
Units or external stakeholders. The successful candidate will provide the
following tasks:

–>Maintaining the diary of the Chief of Unit by organizing and scheduling appointments; prepare meeting agendas.

–>Informing and responding to queries from external and internal stakeholders via email, phone calls or face to face enquiries. Screening phone calls and routing callers to the appropriate party.

–>Developing and maintaining a filing system for leave, attendance, inventory, meetings etc.

–>Filing and updating contact information of internal and external stakeholders employees, suppliers, consultants, Member states contacts etc.

–>Prepare scheduled reports, transcribe minutes from meetings, create presentations, and conduct research.

–>Reconcile expense reports.

–>Coordinate Office Procedures.

–>Develop and review administrative systems for efficiency and effectiveness.

Provide logistical Support:

–>Ensure all technical equipment such PC, scanner, printer is in good operational conditions and undertake preventive maintenance periodically calling for repairs; maintaining equipment inventories; evaluating new equipment.

–>Maintain a clean and conducive working environment by supervising cleaning staff.

–>Anticipating and ensuring office facilities and supplies place and expedite orders for supplies. Facilities include printing paper, pens.

Efficient of meetings organized by the Division or Unit:

–>Securing well equipped, clean and conducive conference hall with all the necessary facilities in appropriate time
–>Maintaining and updating list of participants and following up with Member States regarding participation when required
–>Preparing documents for the meeting well in advance.

Assist in the travel arrangements for COMESA Staff and other participants of
meetings by:

–>Assisting in securing tickets on time and other arrangements for travel.
–>Performs other job-related duties as directed by Supervisor to achieve Divisional/ Unit mandates

Apply Online Now



URL:: Link to Apply

[ **Submit your CV and Application on Company Website : Click Here**
]https://www.comesa.int/bilingual-secretary-arabic-gs8/

Closing Date : 7th May, 2022.

COMESA Jobs in Lusaka Bilingual Secretary (Arabic) Carreer opportunities in Lusaka vacancies in COMESA at Lusaka All Jobs in Lusaka April 2022

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