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Procurement and Logistics Coordinator

ACDI/VOCA

This is a Full-time position in Lusaka posted 27/04/2022.

ACDI/VOCA Jobs in Lusaka Procurement and Logistics Coordinator Carreer opportunities in Lusaka vacancies in ACDI/VOCA at Lusaka

# Job Description

Since 1963 and in 148 countries, ACDI/VOCA has empowered people in developing
and transitional nations to succeed in the global economy. Based in
Washington, D.C., ACDI/VOCA is a nonprofit international development
organization that delivers technical and assistance in
agribusiness, financial services, enterprise development, community
development, and food security to promote broad-based economic growth and
vibrant civil societies. ACDI/VOCA has approximately 34 projects in 19
countries and total revenues of approximately $128 million.

Overview:

ACDI/VOCA is currently implementing a five-year program entitled “Enterprise
Development and Growth Enhanced EDGE Activity” in Zambia funded by the
United States Agency for International Development USAID. The aim of the
Zambia EDGE Activity is to increase the profitability for agricultural small
and medium enterprises SMEs by addressing their key investment constraints
on access to finance, limited business management skills and technology,
access to markets, thereby increasing SMEs’ productivity and ability to create
new jobs in Zambia.

Pursuant to its mission, ACDI/VOCA is seeking experienced and talented
professionals for the Procurement and Logistics Coordinator position. The
position is based in Lusaka and responsible for managing and executing
procurements associated with the project’s operational activities and handling
all logistical coordination in the program. Prepares and processes
requisitions, purchase orders and contracts for materials, supplies, lease
contracts and services. Assists the Operations Manager on ensuring proper
management of office property to include the vehicles, equipment, and
supplies.

Responsibilities:

Procurement

Prepares and processes requisitions, purchase orders and contracts for
materials, supplies and services. Ensures they are in conformity with
ACDI/VOCA and USAID policy. Provides advice and guidance to staff on
procurement matters for all office administration-related procurements.
Analyzes procurement requirements and selects the most appropriate methods
based on interpretation and assessment of established policies, practices and
experience. Provides support to the HR/Operations Manager in measuring vendor
performance and manages vendors concerns and questions. Develops and maintains
an updated vendor list by category of items. Creates and maintains procurement
records, ensures accuracy and integrity of data.

Participates in the bid solicitation process. Assists in developing bid
evaluation criteria and guiding staff on processes involved. Analyzes,
negotiates and prepares contractual agreements, ensuring appropriate terms and
conditions are included to protect the interests of ACDI/VOCA.

Assists the HR/Operations Manager to conduct negotiations with project vendors
during the contracting stage, including: rates, discounts, alternative fee
arrangements and leverage spending. Monitors and reviews progress of
contractual agreements. Reviews invoices prior to approval for payment,
resolving any problems that arise. Performs post contract evaluations. Ensures
all regular and ad hoc reports regarding procurement activities are completed
in a timely manner.

Logistics

Maintains a calendar for recurring bills, prepares payments and submits to
finance for settlement. These may include security, rent for various premises,
telephone and internet subscription bills, office cleaning, stationery, hotel
bookings, vehicle service and repairs, and etc. Conducts proper warehousing
and storage of office inventory on the regular basis. Responsible for issuance
of equipment and tagging/recording. Assists in general records management,
including filing of service contracts for vendors and copies of purchase
orders. Manages project travels in that includes dissemination of logistics
information. Facilitates meetings and conferences that includes reservation of
rooms, transport, organizing for snacks and ensuring conference materials are
available. Ensures adequate stock of office supplies. Oversees maintenance of
office equipment such as photocopiers, scanners and ensure repairs are made in
a timely fashion.

Vehicle fleet management

Oversees the performance of transportation services, ensuring all vehicles are
safe and roadworthy and maintenance is done on a timely manner. Responsible
for supervising and scheduling the drivers. Responsible for checking vehicle
log sheets from the drivers. Ensures vehicle incidents reports are completed
on a timely basis and reported to the relevant senior staff.

Facilities management

Oversees the cleaning, maintenance, and repair of all facilities including
electricity supply, water and plumbing.

Minimum qualifications:

Degree or Higher Diploma in Purchasing and supply, Business Administration,
Finance or a related field
Minimum of three years of procurement or logistics-related experience
preferably with an International NGO or an international organization
providing development assistance.
Demonstrated understanding of and experience with USAID’s procurement and
contracting policies and procedures.
Strong written and oral communication skills in English, including
demonstrated ability to write required documents in a clear, concise, well-
organized manner.
Must be skilled in MS Word, Excel, PowerPoint, and Outlook. Experience with
procurement-specific software is an added advantage.
Must be a member of the Zambia Institute of procurement and Supply with a
valid practicing license

Apply Online Now




Email:: ZambiaRecruitment@acdivoca.org

Please submit a resume to **ZambiaRecruitment@acdivoca.org** no later than May
10, 2022. Please include the position title in the subject line. The resume
and related application documents shall be provided as a single attachment and
list long-term employment history and any relevant short-term consulting work.
Due to the high volume of applications we are not able to respond to inquiries
via phone or email. Only shortlisted candidates considered for an interview
will be contacted. ACDI/VOCA is an equal opportunity employer. Women,
minorities and people from diverse groups are encouraged to apply.

ACDI/VOCA Jobs in Lusaka Procurement and Logistics Coordinator Carreer opportunities in Lusaka vacancies in ACDI/VOCA at Lusaka

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